Template - Email to SMEs for Interview Availability

Phone interviews with applicants who passed the resume review phase of the {POSITION-NAME} will take place between {DATE} and {DATE}. We expect to use up to {HOURS-ESTIMATE} hours of your time each week over this period, with approximately one morning and one afternoon interview daily.

Please respond to this email by {DATE} to tell us:

• Which times you will block on your calendar each day throughout this period to conduct 2-3 phone interviews (60 minutes each).
• Which days you’ll be unavailable for a period of time and therefore unable to interview.

After you provide us with your availability, add those time blocks to your calendar on a recurring basis so that schedulers can match you up to applicants during those time periods. In your calendar blocks, include 30-60 minutes after each interview to rate the candidate, complete your interview notes, and upload your scoring document into USA Staffing.

Thank you!

{AGENCY} Schedulers

Mark your preferences below for your daily morning interview time slot.

• First preference: 1
• Second preference: 2

Mark your preferences below for your preferred daily afternoon interview time slot.

• First preference: 1
• Second preference: 2

Dates I’m unavailable for interviews between {DATE} and {DATE}: ________